I A report on the work plan for 1999/2000

I.1 Deviations from the original application

The main goals for the first year of the project remain unchanged. The activities have been planned more precisely taking into account the preferences and capabilities of the universities participating in the project and the progress made. The changes concerning the budget are indicated and explained in the table below.

 

Planned

Revised

Explanation / Comments

1. Staff costs

 50 000

50 000

No change 

1.1 Administrative tasks

 29 000

29 109

Underestimated in the original application as a consequence of art. I.1.2 Annex I/4.

1.2 Academic tasks

 21 000

20 891

Reduced to comply with art. I.2.2 Annex I/4. 
 

2. Travel & subsistence (T&S)

 91 620

100 000

It is planned to enlarge the consortium by two new Polish universities:
CARDINAL STEFAN WYSZYŃSKI UNIVERSITY
and WARMIA AND MASURIA UNIVERSITY.
This yields additional needs for staff flows - especially
for the East to East mobility.

2.1 Staff and/or trainees

 91 620

100 000

i

Total for East-West flows

 48 180

48 180

i

Total for West-East flows

 22 440

24 940

i

Total for East-East flows

 21 000

26 880
 

3. Equipmen

 50 000

49 990

Three independent offers have been sought. Revised calculation is based on the winning one. 
 

4. Printing and publishing

6 000

2 700

Overestimated in the original application and reduced to enable changes in T&S.
 

5. Other costs

891

1 000

Planned amount follow from the Contract Special Provisions. The revised one is as in the orig. application.

 

6. Overheads

 10 400

5 221

Reduced to enable changes in T&S.

Revised overheads calculated by the flat rate rule.
 

TOTAL

208 911

208 911

No change

I.2. Progress made

  1. European universities models for SMIS and Polish universities needs are being investigated. The information gathered has allowed to establish database students’ attributes and to describe a preliminary logical and functional structure of SM database.

  2. Target groups for SMIS and CSA has been formed at Warsaw University Department of Mathematics, Informatics and Mechanics.

  3. An open structure purchase and delivery agreement for ORACLE database software has been negotiated and approved by the contractor on the basis of allocation by tender - three independent offers rule. In the year 2000 the software provider “Oracle Polska Sp. z o.o.” will provide 192 named-user licences for Oracle 8iSE and Oracle Application Server and 11, 1, 1, 3, 6 named-user licences for the tools Web DB, Designer, Jdeveloper, Reports and Forms, respectively. The licences will be distributed among the partner universities by the Steering Committee according to the needs and the involvement in the Project. The agreement also allows selecting the system platforms for each licence by July 31, 2000 giving the partner universities enough time for ensuring/buying the most appropriate hardware and selecting platforms according to the local requirements.

  4. The new student admission procedure and the corresponding software are being developed at the University of Warsaw. This activity aims to work out a student admission know-how and supporting software package which can be tailored to the needs of each Polish university. A pilot run of the procedure is scheduled to June and July 2000.

I.3 Experience of the launching phase

All Polish project participants have recently agreed to enlarge the consortium by two new Polish universities:

CARDINAL STEFAN WYSZYŃSKI UNIVERSITY
and
WARMIA AND MASURIA UNIVERSITY.

The Coordinator will apply to the European Commission for the approval as soon as the specific endorsement and acceptance letters from all partners are received.

The University of Bialystok recently decided to reduce the involvement in the project. In particular The University of Bialystok does not intend to be a core university any longer. The distribution of the project tasks among the partners will be adjusted accordingly and brought to the attention of the European Commission.